PRIVACY NOTICE

PRIVACY NOTICE
REGARDING THE PROCESSING OF PERSONAL DATA BY LIFE SELF COACHING

Updated: April 2022
Life Self Coaching Single Member Private Company (herein Life Self Coaching) with commercial registry number 150132808000 is a company duly represented by Avra Lyraki (Global Executive Communication Coach (MCC, ICF), ICF Credentialing Assessor. The protection of the client’s personal data constitutes one of Life Self Coaching primary concerns.

Life Self Coaching, acting in its capacity as personal data controller, as such term is defined in the  EU General Data Protection Regulation (GDPR) has taken all necessary technical and organizational measures in order to ensure that the processing of personal data will only take place for the purpose of the provision of its services. The personal data that will be collected and processed by Life Self Coaching consist exclusively of those data that are absolutely necessary, appropriate and relevant, and that are strictly required for and serve the above purpose of the processing. In each case the legal basis for the processing is one or more of the following:

  • performance of the agreement with the client/data subject or operations necessary for the implementation of pre-contractual measures carried out at the request of the client/data subject;
  • compliance of Life Self Coaching with its obligations, in accordance with the applicable legislative and regulatory framework;
  • Life Self Coaching legitimate interest consisting in the provision of its services to the clients and proof thereof as well as the cooperation with the International Coaching Federation (ICF); and
  • the consent of the data subject. It is noted that consent may be withdrawn at any time.

The personal data that will be processed are the name, family name, father’s name, contact details, such as the client’s telephone number (land line and cell phone), their home/residence address and/or office address, email address, marital status, profession, and any information that, within the context of coaching, may come up in the framework of the sessions to be held.

The personal data are provided to Life Self Coaching either by the client (in case of a natural person) or by the sponsor company/organisation. Processing of personal data is of indispensable need for the provision of services by Life Self Coaching and coaching sessions may not be held in case of lack of necessary personal data.

The personal data are kept either in hard copy form (e.g. brief notes from the sessions, safely stored), or electronically on a cloud (session excerpts stored on a Google cloud always under a non identifiable password and not with the person’s actual name), on Web Video Conferencing Apps (in the case of a direct call or a first search, should a message be sent to Life Self Coaching, it will be saved in Life Self Coaching Web Video Conferencing Apps account, until such message is read, at which time it will be deleted), on electronic devices (including personal computers, laptops and cell phone, all secured through password). To the extent feasible pseudonymisation measures are also taken in order to protect the processed personal data.

Potential recipients of the personal data may be:

  • members, employees and/or sub-contractors of Life Self Coaching;
  • designated employees of the sponsor company;
  • authorities such as tax authorities under the requirements set by applicable laws; and
  • the International Coaching Federation (ICF) for verification purposes.

The personal data shall be deleted as soon as the purpose or the legal basis of the storage no longer applies unless a longer storage period is provided in applicable laws. In case of a dispute, the personal data will be kept until the irrevocable completion of the judicial process.

In principle, no personal data is transmitted to countries outside the European Economic Area, unless the data subject has explicitly consented to the transfer, having been informed of the possible risks of such transfer for the data subject due to the absence of an adequacy decision and/or appropriate safeguards.

Personal data are never processed by Life Self Coaching in order to carry out any automated decision making including profiling.

Life Self Coaching has taken all necessary measures for the protection of the personal data of the Client from random or wrongful destruction, loss, unlawful transfer or access to third parties and, in general, from any form of unlawful process.

As a data subject you have the following rights:

  • The right to access – You have the right to request which personal data we process and also request copies of such personal data;
  • The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request to complete the information you believe is incomplete;
  • The right to erasure – You have the right to request that we erase your personal data, under certain conditions;
  • The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions;
  • The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions;
  • The right to data portability – You have the right to request that we transfer your personal data that we have collected to another organisation, or directly to you, under certain conditions.

If you wish to exercise any of the above rights, you may submit an application addressed to Life Self Coaching Single Member Private Company to the email address: [email protected] and we will respond within a month from your application.

In the event that you consider that unlawful processing of your data has taken place, you have the right to file a complaint with the Hellenic Data Protection Authority (1-3 Kifissias Ave. Postal Code 115 23, Athens, email address: [email protected]  Call center: +30-210 647560).